Knowledge base template
- Articles the structure implies
- 72
- Hours to write them all once
- 108
- What writing them costs once
- $6,264
- Articles each owner carries
- 14.4
The one external figure on this site is a statute, quoted and linked: 44 U.S.C. 3507, the Paperwork Reduction Act, which caps an approved federal information collection at three years so that even a form has to come back and prove it is still needed. The National Archives records control schedules are cited beside it as the other place a review cadence is written down rather than assumed. Everything else on these pages is your own count of categories, articles and owners, with the arithmetic printed next to each figure it produces.
72. These are worked figures on a sample company, not yours: change every one of them.
Download the Knowledge base template worked example (CSV)
A knowledge base is almost always planned as a structure and costed as nothing, and then the writing happens in evenings and the reviewing never happens at all. This builder counts what a structure implies. Put in the categories you plan, the articles you expect in each, the people who will own them and how often each article should be re-read, and it prints the articles the structure implies, what writing them costs once, and what keeping them true costs every year. The sample company reaches 72 articles, 108 hours and $6,264 to write, then 144 reviews and $1,670 a year to keep. Change every figure: the defaults are a worked example, not yours.
Where the constants in this tool come from
About the Knowledge base template
Why does the number of owners matter so much?
Because it turns an abstract cadence into somebody's actual month. 72 articles reviewed twice a year across five owners is 2.4 reviews each a month, which is a reasonable ask. The same base with one owner is 12 a month on top of their job, and that is the version that quietly stops after March.
What review cadence should I use?
There is no standard and this builder does not invent one. Six months is a common starting point for policy-like content and three for anything that tracks a product that ships often. The useful test is the one the arithmetic gives you: pick the cadence whose per-owner monthly number your people would actually do.
Is a bigger base better?
The opposite, past a point. Every article is a permanent liability with an annual cost, so forty articles that are true beats two hundred where a tenth are wrong. If the planner returns a review load nobody will carry, the answer is usually fewer categories rather than more owners.
Kbasevo Pro
Keep the library, and know which articles have gone stale
The planner tells you what the base will cost. Pro is for the month after launch, when the writing is done and the only question left is which of these 72 pages nobody has looked at since.
- Download the plan as a file you can edit, circulate and keep.
- Your plan without our name on the footer of every page.
- Keep this plan, with its version number and the date it was made.
- Your company's name and logo on the plan instead of ours.
- Export every article and every review at once, for a handover or an audit.
- Send the review reminder to the article's owner when it comes due, from inside the workspace.
$29per month, whole team
Start Kbasevo Pro PricingKbasevo Pro is $29 a month. It renews on the same date each month at the same price until you cancel, and the price you sign up at is the price you keep for as long as the subscription runs.