Knowledge base software
- Articles the structure implies
- 72
- Hours to write them all once
- 108
- What writing them costs once
- $6,264
The one external figure on this site is a statute, quoted and linked: 44 U.S.C. 3507, the Paperwork Reduction Act, which caps an approved federal information collection at three years so that even a form has to come back and prove it is still needed. The National Archives records control schedules are cited beside it as the other place a review cadence is written down rather than assumed. Everything else on these pages is your own count of categories, articles and owners, with the arithmetic printed next to each figure it produces.
Knowledge base software is judged on editing and search, and neither is what kills a knowledge base. What kills it is that a page goes quietly out of date and looks exactly like a page that has not. So the thing this software has to hold is not the article, it is four facts about the article: which category it is in, who owns it, when somebody last confirmed it was true, and what they did about it. Kbasevo Pro keeps those for $29 a month and reminds the owner when a review is due.
Open the Knowledge base template Free to use. No account, no card, no trial clock.
Give every article an owner
Not the author, the owner: the person who will be asked whether it is still true. An article with no owner has nobody to ask, which is how a base ages without anybody noticing it has.
Set the review cadence, and see what it costs
72 articles on a six-month cycle is 144 reviews a year, which across five owners is 2.4 each a month. The planner prints that number before you commit, because a cadence nobody can sustain is the same as no cadence.
Record the confirmation, not just the edit
The useful record is somebody saying yes, this is still correct, on a date. An edit history cannot tell you that, because an article nobody has touched in two years looks identical whether it is perfect or wrong.
Retire what nobody will confirm
An article that has missed two review cycles is not stale, it is unowned, and the record says so. Archive it rather than leaving it in search results: readers are better served by no article than by one nobody will stand behind, and the owner who let it lapse is better served by a shorter list. The library keeps the archived article and the date it was retired, so a question about it later has an answer, and the base that remains is the base somebody actually maintains.
A base the Knowledge base software does not fit?
Two things the planner does not cover, and they are the two situations people write to us about. The first is a base that is really one enormous category: the arithmetic still runs, but the answer it gives is misleading, because the cost of a hundred articles in one undivided section is not the writing, it is that nobody can find anything and the review load lands on one person. The second is a company whose article owners are contractors rather than staff, where a six-month review cycle collides with contracts that end sooner than that and ownership has to transfer with the work. Tell us which you have and one person reads it: we answer by email, within a working day, and we do not call.
About the Knowledge base software
Why is a review cadence worth building around?
Because the alternative is discovering staleness through a customer. Formal records regimes settle this the same way: under 44 U.S.C. 3507(g) the Director may not approve a collection of information for a period in excess of 3 years, so even a federal form has to come back and be re-justified on a clock rather than sitting until somebody complains. A knowledge base has no regulator, which is exactly why it needs its own clock.
Does this replace Confluence or Notion?
No, and it is not trying to. Those are where the articles live. This is the record of who owns each one and when it was last confirmed true, which neither of them asks anybody for. Small companies run both, and the ones that do not are the ones with the 2023 page still in circulation.
What happens to the library if I stop paying?
It stays readable and exportable. Cancelling ends the billing, not your access to what you recorded: a record you cannot get back is not a record.
How is a confirmation different from an edit?
An edit changes the words and is recorded by every platform. A confirmation is a person saying, on a date, that the words are still true, and no platform records it unless it is asked to. The library asks: the owner confirms, corrects or retires, and the date and the decision are kept beside the article.
Kbasevo Pro
Keep the library, and know which articles have gone stale
The planner tells you what the base will cost. Pro is for the month after launch, when the writing is done and the only question left is which of these 72 pages nobody has looked at since.
- Download the plan as a file you can edit, circulate and keep.
- Your plan without our name on the footer of every page.
- Keep this plan, with its version number and the date it was made.
- Your company's name and logo on the plan instead of ours.
- Export every article and every review at once, for a handover or an audit.
- Send the review reminder to the article's owner when it comes due, from inside the workspace.
$29per month, whole team
Start Kbasevo Pro PricingKbasevo Pro is $29 a month. It renews on the same date each month at the same price until you cancel, and the price you sign up at is the price you keep for as long as the subscription runs.